Automated Student Record System for the Guidance Office of Jose Rizal Memorial State University-Katipunan Campus, Katipunan, Zamboanga del Norte, Philippines

The utilization of advanced technology in colleges and universities has led to increase efficiency in processing and exchanging of records, maintaining data quality, and production is leading to increase quality education and services. The study aimed to design and develop a computerized system to improve the student record management at the Guidance Office of Jose Rizal Memorial State University-Katipunan Campus, Philippines. The automated student record system computerizes the student records such as data from student record form, psychological test results, counseling notes, admission slips, referral slips and generates good moral certificates. It uses the developmental research method which system development life cycle approach is applied. Information Technology professionals and students were utilized to evaluate the system using the software quality factors by the International Organization for Standardization (ISO) 9126-1. The statistical tool used was mean computations in tabulating the results. The research revealed that this system possesses five software quality characteristics which are very much functional, reliable, usable, efficient and maintainable. Storing, sorting and retrieval of student records became faster and more efficient. The study concludes that this system eliminates the existing problems like untimely retrieval and time-consuming in sorting and searching records as well as improves the student record management.